LCSD - Notices

    Procedures & Forms

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    Administrative Procedures

    These Administrative Procedures are grouped according to the following sections:

    • 100 General Administration
    • 200 Instruction
    • 300 Students
    • 400 Personnel
    • 500 Business Administration

    Procedures begin with "AP", followed by a number based upon the series above. Forms are correlated with their relevant numbered procedure and begin with an "F".

    Cover Page

    Table of Contents:

    100 - General Administration
    AP 100 Continuous Improvement Plan
    AP 101 Annual Reports
    AP 110 School Planning and Reporting
    AP 111 School Community Councils
      F 15 1 Annual Financial Report for School Community Councils
    AP 120 Policy and Procedures Dissemination
    AP 121 Review of Administrative Procedures
    AP 130 Instructional Year
    AP 131 Emergency School Cancellation
    AP 132 Inclement Weather
    AP 140 Issue Resolution Protocol
    AP 145 Network Services Man Internet Access
      F 145 1 Parent Permission Form and User Agreement
      F 145 2 Guest Internet User Agreement
    AP 145A Appendix A Technology Acceptable Use Protocol Elementary
    AP 145B Appendix B Technology Acceptable Use Protocol Secondary
    AP 146 Use of Personal Electronic Devices PEDS
    AP 147 The Purchase and Installation of Software
    AP 148 Technology Maintenance and Services
    AP 150 Media Relations
      F 150 1 Internet and Media Release
    AP 151 Inquiries
    AP 152 Parish Relations and Liaising
    AP 153 Dispersal of Information Through Schools
    AP 154 Elections
    AP 155 Event Protocol
    AP 156 Visit Protocol
    AP 157 Agency Presentation to Students
    AP 160 Health and Safety of Students and Staff
    AP 160A Appendix Universal Precautions
    AP 161 HIV AIDS
    AP 162 Alcohol On School Premises
    AP 163 Tobacco Free Environment
    AP 165 Safe Schools
    AP 166 Critical Incident Stress Management CISM
    AP 166A Appendix CISM Protocol
    AP 180 Freedom of Information and Protection of Privacy
    AP 181 Video Surveillance
    AP 185 Records Retention and Disposal
    AP 190 Copyright

    200 - Instructional Programs and Materials
    AP 200 Organization for Instruction
    AP 201 Curriculum Delivery
    AP 202 Religious Education
    AP 203 Family Life Program
    AP 204 Aboriginal Education
    AP 205 Controversial Issues
    AP 209 Work Based Learning Programs
      F 209 1 Four Party Work Based Learning Agreement
      F 209 2 Work Based Learning Contract
    AP 210 Students with Exceptional Needs
    AP 211 Early Entrance Programs
    AP 212 English As A Second Language
    AP 213 Second Language Learning
    AP 214 Band Program
    AP 215 Career Education
    AP 216 Physical Activity Programs
      F 216 1 Indoor Facilities Safety Report
      F 216 2 Outdoor Facilities Safety Report
      F 216 3 Activity Room Safety Guidelines
      F 216 4 Gymnasium Equipment Safety Report
      F 216 5 First Aid Kit
      F 216 6 Medical Information Form
      F 216 7 Accident Response Plan
      F 216 8 School College Institute Report Form for Insurance Purposes
    AP 216A Appendix A Sport Activity Handbook
    AP 217 Locally Developed Programs
    AP 218 Special Project Credit
    AP 219 Course Challenge
      F 219 1 Intent to a Challenge a Provincially Developed Course Form
    AP 220 Apprenticeship Credits
    AP 230 Substitute Teacher Supervision
    AP 235 Driver Education
    AP 240 Guidance and Couselling Services
    AP 250 Selection of Instructional Materials Learning Resources
      F 250 1 Request for Reconsideration of Learning Resources
    AP 250A Appendix Guidelines for the Assessment and Selection of Learning Resources
    AP 251 Audio Visual Instructional Resources
    AP 252 Lost or Damaged Textbooks
    AP 260 Student Travel
    AP 270 Home Based Education
      F 270 1 Home Based Education Invoice Form

    300 - Students
    AP 300 Entrance Age
      F 300 1 Student Registration Form
      F 300 2

    Pre-Kindergarten Registration Form
      F 300 3

    Home-Based Student Registration Form
    AP 301 Admission of Students
    AP 302 School Based Student Fees
    AP 310 Student Safety and Supervision
    AP 311 Harassment Students
    AP 313 Emergency Evacuations (Contact the LCSD office for further information.)
    AP 314 Lockdown Plan (Contact the LCSD office for further information.)
    AP 315 Illness Injuries at School
      F 315 1 Child Specific Emergency Plan
    AP 316 Student Health Services
      F 316 1 Parent Authorization for Health Care at School
      F 316 2 Letter to Doctor Regarding Medication
      F 316 3 Daily Medication Record
      F 316 4 Daily Record of Health Care Interventions
      F 316 5 Sample Health Services Plan
    AP 317 Anaphylaxis
      F 317 1 Servere Allergy Alert Form
    AP 317A Appendix Anaphylaxis Emergency Response Protocol
    AP 318 Pediculosis Head Lice
    AP 320 Student Records
      F 320 1 Notice of Retained Documents
    AP 321 Student Data System
    AP 330 Child Protection
    AP 340 Attendance of Students
    AP 351 Bullying
    AP 352 Student Discipline

     
    AP 355 Interviewing Students At School By Police or Child Welfare
    AP 356 Searches by School Authorities
    AP 357 Damage to Property
    AP 360 Student Assessment Evaluation and Reporting
      F 360 1 My Progress Report
    AP 360A Appendix A Key Communicators Document for Kindergarten to Grade Twelve
    AP 360B Appendix B Holy Rosary Pyramid of Intervention
    AP 361 Student Retention

    400 - Personnel
    AP 400 Employee Recruitment and Selection
    AP 401 Support Staff Recruitment & Selection
    AP 402 Employee Access to Personnel Files
    AP 403 Harassment Employees
    AP 404 Human Resource Practices for Support Staff
      F 404 1 Request for Leave from Duties - Support Staff Form
      F 404 2 Compassionate Leave
      F 404 3 Compassionate Leave (Extraordinary)
      F 404 4 Special Leave
      F 404 5 Personal Wellness Day
      F 404 6 Personal Interest Day
      F 404 7 Personal Leave Without Pay
      F 404 8 Support Staff Professional Development Request Form
      F 404 10 Travel Log
      F 404 11 Verification of Sickness Practitioner's Report
    AP 404A Appendix Support Staff Hourly Rate
    AP 405 Payment of Staff
      F 405 1 Pay Period Request Form
    AP 407 Support Staff Pay Scale Adjustment
      F 407 1 Support Staff Hiring
    AP 408 Long Service Award Program
    AP 409 Volunteerism Extra Curricular Recognition
      F 409 1 Log of Extra Curricular Hours
    AP 410 Professional Learning, Supervision and Evaluation of Teachers
    AP 410A LCSD Professional Learning Matrix 3 with Observation and Summative Notes
    AP 410B LCSD Planning Interview Question Guide
    AP 410C Long Term Planning Checklist Professional Learning Track and Evaluative Track
    AP 411 Professional Development Teachers
      F 411 1 School-Based Professional Development Application
      F 411 2 HRHS's Professional Development Application
      F 411 3 School Division Central Professional Development
    AP 412 Deferred Salary Plan
    AP 413 Pay Advance - New Teachers
      F 413 1 Pay Advance Form - New Teacher
    AP 414 Urgent Family Matters
      F 414 1 Urgent Family Matters
      F 414 2 Urgent Family Matters
    AP 420 Administrative Leave
    AP 430 Human Resource Development
    AP 431 Professional Growth, Supervision and Evaluation of Non-Instructional Staff
    AP 431A Appendix Professional Growth, Supervision and Evaluation of Non-Instructional Staff Guidebook
    AP 440 Program Coorindators
    AP 450 LINC Agreement
    AP 450 AMDT LINC Memorandum of Agreement
      F 450 1 Personal Wellness Day
      F 450 2 Special Leave
      F 450 3 Flex Day
      F 450 4 Personal Leave Without Pay
      F 450 5 Compassionate Leave
      F 450 6 Compassionate Leave (Extraordinary)
      F 450 7 Administrative Leave
      F 450 8 Teacher Staff Form - Request for Leave
    AP 460 Substitute Staff
      F 460 1 Application for Substitute Teaching Position
      F 460 2 General Application for Employment Substitute
      F 460 3 Application for Substitute Educational Assistant
    AP 480 Job Description
      AP 481 Superintendent of Instruction Job Description
      AP 482 Superintendent of Student Services Job Description
    AP 490 Volunteers
      F 490 1 Volunteer Understanding Form
     

    500 - Business Procedures
    AP 500 Budget
    AP 510 Financial Accounting and Auditing
    AP 512 Carry Over of Funds
    AP 513 Petty Cash Funds
    AP 514 Investments
    AP 515 Purchasing
    AP 515A Appendix Purchase Order Procedures
    AP 516 Inventory
    AP 520 Financial Accountability for School Generated Funds
    AP 521 Fundraising
    AP 522 Charitable Donations to Schools
    AP 525 Sponsorships
    AP 526 Community Partnerships
    AP 530 Insurance
      F 530 1 School Incident Report Form
    AP 540 Planning for School Facilities
    AP 542 Key Control
    AP 543 Cash In School Buildings
    AP 544 Break Ins Theft and Vandalism
    AP 545 Environmental Stewardship
    AP 546 School Playgrounds Dvelopment and Use
    AP 547 Rental or Lease of Division Property Facilities and Related Partnerships
      F 547 1 Facility Utilization Agreement Form
      F 547 2 Rental Fee Schedule
    AP 547A Appendix Rental Fee Schedule
    AP 548 Loan of Equipment and or Materials and Facility Use
    AP 550 Bussing Service
    AP 551 Student Transportation Procedures
    AP 552 Use of 15 Passenger Van
      F 552 1 Division Vehicle Request
    AP 560 Nutrition
    AP 560A Appendix Food and Nutrition Guidelines
    AP 561 Outreach Fund Guidelines
      F 561 1 Outreach Request/Reporting Form