Lloydminster Catholic School Division - Administrative Procedures/Forms

Administrative Procedures

These Administrative Procedures are grouped according to the following sections:

100 General Administration
200 Instruction
300 Students
400 Personnel
500 Business Administration

Procedures begin with "AP", followed by a number based upon the series above. Forms are correlated with their relevant numbered procedure and begin with an "F".

Cover Page:
Administrative Procedures
Forms

Table of Contents:
Administrative Procedures
Forms

100 - General Administration
AP 100	Continuous Improvement Plan
AP 101	Annual Reports
AP 110	School Planning and Reporting
AP 111	School Community Councils
	F 15 1	Annual Financial Report for School Community Councils
AP 120	Policy and Procedures Dissemination
AP 121	Review of Administrative Procedures
AP 130	Instructional Year
AP 131	Emergency School Cancellation
AP 132	Inclement Weather
AP 140	Issue Resolution Protocol
AP 145	Network Services Man Internet Access
	F 145 1	Parent Permission Form and User Agreement
	F 145 2	Guest Internet User Agreement
AP 145A	Appendix A Technology Acceptable Use Protocol Elementary
AP 145B	Appendix B Technology Acceptable Use Protocol Secondary
AP 146	Use of Personal Electronic Devices PEDS
AP 147	The Purchase and Installation of Software
AP 148	Technology Maintenance and Services
AP 150	Media Relations
	F 150 1	Internet and Media Release
AP 151	Inquiries
AP 152	Parish Relations and Liaising
AP 153	Dispersal of Information Through Schools
AP 154	Elections
AP 155	Event Protocol
AP 156	Visit Protocol
AP 157	Agency Presentation to Students
AP 160	Health and Safety of Students and Staff
AP 160A	Appendix Universal Precautions
AP 161	HIV AIDS
AP 162	Alcohol On School Premises
AP 163	Tobacco Free Environment
AP 165	Safe Schools
AP 166	Critical Incident Stress Management CISM
AP 166A	Appendix CISM Protocol
AP 180	Freedom of Information and Protection of Privacy
AP 181	Video Surveillance
AP 185	Records Retention and Disposal
AP 190	Copyright

200 - Instructional Programs and Materials
AP 200	Organization for Instruction
AP 201	Curriculum Delivery
AP 202	Religious Education
AP 203	Family Life Program
AP 204	Aboriginal Education
AP 205	Controversial Issues
AP 209	Work Based Learning Programs
	F 209 1	Four Party Work Based Learning Agreement
	F 209 2	Work Based Learning Contract
AP 210	Students with Exceptional Needs
AP 211	Early Entrance Programs
AP 212	English As A Second Language
AP 213	Second Language Learning
AP 214	Band Program
AP 215	Career Education
AP 216	Physical Activity Programs
	F 216 1	Indoor Facilities Safety Report
	F 216 2	Outdoor Facilities Safety Report
	F 216 3	Activity Room Safety Guidelines
	F 216 4	Gymnasium Equipment Safety Report
	F 216 5	First Aid Kit
	F 216 6	Medical Information Form
	F 216 7	Accident Response Plan
	F 216 8	School College Institute Report Form for Insurance Purposes
AP 216A	Appendix A Sport Activity Handbook
AP 217	Locally Developed Programs
AP 218	Special Project Credit
AP 219	Course Challenge
	F 219 1	Intent to a Challenge a Provincially Developed Course Form
AP 220	Apprenticeship Credits
AP 235	Driver Education
AP 240	Guidance and Couselling Services
AP 250	Selection of Instructional Materials Learning Resources
	F 250 1	Request for Reconsideration of Learning Resources
AP 250A	Appendix Guidelines for the Assessment and Selection of Learning Resources
AP 251	Audio Visual Instructional Resources
AP 252	Lost or Damaged Textbooks
AP 260	Student Travel
AP 270	Home Based Education
	F 270 1	Home Based Education Invoice Form

300 - Students
AP 300	Entrance Age
	F 300 1	Student Registration Form
	F 300 2	Pre-Kindergarten Registration Form
	F 300 3	Home-Based Student Registration Form
AP 301	Admission of Students
AP 310	Student Safety and Supervision
AP 311	Harassment Students
AP 313	Emergency Evacuations (Contact the LCSD office for further information.)
AP 314	Lockdown Plan (Contact the LCSD office for further information.)
AP 315	Illness Injuries at School
	F 315 1	Child Specific Emergency Plan
AP 316	Student Health Services
	F 316 1	Parent Authorization for Health Care at School
	F 316 2	Letter to Doctor Regarding Medication
	F 316 3	Daily Medication Record
	F 316 4	Daily Record of Health Care Interventions
	F 316 5	Sample Health Services Plan



AP 317	Anaphylaxis
	F 317 1	Servere Allergy Alert Form
AP 317A	Appendix Anaphylaxis Emergency Response Protocol
AP 318	Pediculosis Head Lice
AP 320	Student Records
	F 320 1	Notice of Retained Documents
AP 321	Student Data System
AP 330	Child Protection
AP 340	Attendance of Students
AP 351	Bullying
AP 352	Student Discipline
AP 355	Interviewing Students At School By Police or Child Welfare
AP 356	Searches by School Authorities
AP 357	Damage to Property
AP 360	Student Assessment Evaluation and Reporting
	F 360 1	My Progress Report
AP 360A	Appendix A Key Communicators Document for Kindergarten to Grade Twelve
AP 360B	Appendix B Holy Rosary Pyramid of Intervention
AP 361	Student Retention

400 - Personnel
AP 400	Employee Recruitment and Selection
AP 401	Conditions of Employment
AP 402	Employee Access to Personnel Files
AP 403	Harassment Employees
AP 404	Human Resource Practices for Support Staff
	F 404 1	Request for Leave from Duties - Support Staff Form
	F 404 2	Compassionate Leave
	F 404 3	Compassionate Leave (Extraordinary)
	F 404 4	Special Leave
	F 404 5	Personal Wellness Day
	F 404 6	Personal Interest Day
	F 404 7	Personal Leave Without Pay
	F 404 8	Support Staff Professional Development Request Form
	F 404 9	Support Staff Central Professional Development
	F 404 10	Travel Log
	F 404 11	Verification of Sickness Practitioner's Report
AP 404A	Appendix Support Staff Hourly Rate
AP 405	Payment of Staff
	F 405 1	Pay Period Request Form
AP 407	Support Staff Pay Scale Adjustment
	F 407 1	Support Staff Hiring
AP 408	Long Service Award Program
AP 409	Volunteerism Extra Curricular Recognition
	F 409 1	Log of Extra Curricular Hours
AP 410	Professional Growth Supervision and Evaluation of Teachers
AP 410A	Appendix Professional Growth Supervision and Evaluation of Teachers Guidebook
AP 411	Professional Development Teachers
	F 411 1	School-Based Professional Development Application
	F 411 2	HRHS's Professional Development Application
	F 411 3	School Division Central Professional Development
AP 412	Deferred Salary Plan
AP 413	Pay Advances Beginning Teachers
	F 413 1	Payroll Advance Form First Year Teacher
AP 414	Urgent Family Matters
	F 414 1	Urgent Family Matters
	F 414 2	Urgent Family Matters
AP 420	Administrative Leave
AP 431	Professional Growth, Supervision and Evaluation of Non-Instructional Staff
AP 431A	Appendix Professional Growth, Supervision and Evaluation of Non-Instructional Staff Guidebook
AP 440	Program Coorindators
AP 450	LINC Agreement
	F 450 1	Personal Wellness Day
	F 450 2	Special Leave
	F 450 3	Flex Day
	F 450 4	Personal Leave Without Pay
	F 450 5	Compassionate Leave
	F 450 6	Compassionate Leave (Extraordinary)
	F 450 7	Administrative Leave
	F 450 8	Teacher Staff Form - Request for Leave
AP 460	Substitute Staff
	F 460 1	Application for Substitute Teaching Position
	F 460 2	General Application for Employment Substitute
	F 460 3	Application for Substitute Educational Assistant
AP 480	Job Description
	AP 481	Superintendent of Instruction Job Description
	AP 482	Superintendent of Student Services Job Description
AP 490	Volunteers
	F 490 1	Volunteer Understanding Form

500 - Business Procedures
AP 500	Budget
AP 505	School Based Student Fees
AP 510	Financial Accounting and Auditing
AP 512	Carry Over of Funds
AP 513	Petty Cash Funds
AP 514	Investments
AP 515	Purchasing
AP 515A	Appendix Purchase Order Procedures
AP 516	Inventory
AP 520	Financial Accountability for School Generated Funds
AP 521	Fundraising
AP 522	Charitable Donations to Schools
AP 525	Sponsorships
AP 526	Community Partnerships
AP 530	Insurance
	F 530 1	School Incident Report Form
AP 540	Planning for School Facilities
AP 542	Key Control
AP 543	Cash In School Buildings
AP 544	Break Ins Theft and Vandalism
AP 545	Environmental Stewardship
AP 546	School Playgrounds Dvelopment and Use
AP 547	Rental or Lease of Division Property Facilities and Related Partnerships
	F 547 1	Facility Utilization Agreement Form
	F 547 2	Rental Fee Schedule
AP 547A	Appendix Rental Fee Schedule
AP 548	Loan of Equipment and or Materials and Facility Use
AP 550	Bussing Service
AP 551	Student Transportation Procedures
AP 560	Nutrition
AP 560A	Appendix Food and Nutrition Guidelines
AP 561	Outreach Fund Guidelines
	F 561 1	Outreach Request/Reporting Form


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